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Todoist

Todoist turns requests into a task list you can sort by date, priority or project. One person can own each task in a shared project.

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How do you turn scattered feedback into a short work list?

Capture the feedback, then rewrite each item as an action you can finish. Put Check the booking confirmation on a phone in the app project. Give it a date if there is a real reason to do it that day.

Use one task for the check and a separate task if someone has to change the app. In a shared personal project each task can have one assignee. Keep the code change link in the task for context. Review and release the code in its own system.

What does a collaborator or assistant get to access?

Sharing a personal project gives collaborators access to its tasks, comments and uploaded files. The published plan comparison lists five people per personal project. Keep private customer details in a separate place.

In a team workspace, Todoist documents project-scoped guests as free of charge. On the free team plan, a person invited to the team itself is an admin by default. Check which invitation you are sending.

The official assistant connection asks for permission to read and change Todoist data. Asking it about one project does not turn that grant into a project-only connection. Review or revoke the grant in Settings under Integrations. For GitHub automation, review the separate app connection before enabling it.

What does a free plan cover, and what survives an export?

The free Beginner plan lists five personal projects and one week of activity history. Pro is an individual subscription. Business has per-user billing and shared team features such as team roles.

Export a project to CSV to keep a spreadsheet of its open work. Completed tasks and the start dates of repeating tasks are excluded from that project export. Keep a separate record of releases and completion evidence you will need later. Automatic project backups are a paid feature.

How can you tell whether a list is enough for this release?

Write three tasks on paper for a fictional booking app. Use no project, assistant connection or invitation.

  1. Separate work from ideas
    Put Check the booking confirmation under Next and Add translations under Later. Assign one fictional owner to the check.
  2. Choose when to close it
    Mark the confirmation check complete only when the expected text is visible. If it fails, write a separate correction with the actual result.
  3. Keep the release record
    Copy the finished check and its outcome to a release note on paper. See whether an open-task-only list would still explain what shipped.