Publish the form and choose who can respond. Use Anyone with the link for an open waitlist, where your account allows it. For an invited workshop, give each guest the Responder role.

Choose the responder link when sharing or embedding. Before you invite people, open that link in a browser where you are signed out. A public form should open without a Google account unless a question or setting requires one.

Limit to one response requires Google sign-in. Google also requires sign-in for a file-upload question. Leave those options off if your public workshop form should work without a Google account and does not need uploads.

Where do Google Forms answers go, and who can read them?

Open Responses in the form. If a team works from a spreadsheet, link a Google Sheet there. Google treats the spreadsheet as a separate Drive file, so check who can open it.

A CSV is a copy you can open in a spreadsheet. If your form accepts files, account for them separately. Google says deleting responses does not delete attachments.

Where to check answers and permissions
Place	What to check
Responses in Forms	The organizer can review the individual answers or download a CSV.
Linked Google Sheet	Check its sharing list separately. Google says a newly created response Sheet gives form collaborators access. Remove a collaborator from both places when needed.
Responder result summary	Leave View results summary off for a private waitlist. When enabled, it can show full text responses to anyone allowed to respond.

What can someone do after submitting a Google Form?

Write a confirmation message that describes the real result. For a waitlist, tell the person they joined the list and how you’ll contact them. If they need to change their choice later, decide whether to enable response editing.

A multiple-choice or dropdown answer can send the person to a different section. Check each path in preview. For example, a remote-session choice may skip a question about arrival time.

Google Forms can close at a date or response count. Simultaneous responses can exceed the count, so do not use it by itself to guarantee a fixed number of seats.

What does Google Forms cost and when does it hit a limit?

Google offers Forms free for personal use. If you need workplace controls, check what your Google Workspace account allows. Google describes its response ceilings per form.

Google’s September 2026 change lists 500,000 responses or 1 GB of form and response data per form. That data cap excludes respondent-uploaded files, which have their own controls. Spreadsheet sync may fail above 100,000 responses, before the form stops accepting answers. Keep a response export plan if you expect that scale.