What is a Google Calendar appointment schedule?

An appointment schedule lets a person choose one of your available times from a booking page. Set the hours, duration and meeting location in Google Calendar on a computer. Booked appointments go on your main calendar, or on a secondary calendar you choose on an eligible plan.

Share the booking link if the visitor only needs to pick a time. Anyone with the link can see the booking page. A page on your main calendar can show your Google account name and profile photo. Google says pages on a secondary calendar show no photo. Sharing the page does not share your calendar events. Check the identity shown for the calendar you plan to use.

What stops an appointment from overlapping other work?

Turn on Check calendars for availability and make sure the right calendars are selected. Busy events on those calendars can block offered times. Google says an appointment time on a particular booking page can only be booked once, even if calendar conflict checks are off.

Multiple-calendar checking needs an eligible subscription. A shared calendar may limit which other calendars you can check. If you have work on a calendar the schedule cannot read, reserve those hours on the calendar the page does check or choose a setup that can see both.

How can you check the rules without making a booking?

Sketch three appointment times and two calendars. Use invented entries and leave the whole rehearsal on paper without opening or sharing a booking page.

Choose what can block a time
Mark one conflict on the checked calendar and another on a calendar the schedule cannot check. Decide which times must stay unavailable. Write an availability rule that keeps both commitments clear.
See the appointment from the visitor’s side
Write the date and time in both time zones and mark where the booked appointment should appear. Note which name and whether a photo should appear for the calendar you chose. Leave real customer information out of the exercise.
Work through a cancellation
On paper, cross out the booking and mark the time available again if no other rule blocks it. Write who should get the cancellation email. Google says a forwarded confirmation can let someone cancel the appointment, so keep the message with the intended recipient.

When is the single booking page enough?

A personal Google Account or Workspace Business Starter can create one booking page. If you need automatic email reminders, more pages or conflict checks across calendars, check the list of eligible Google One or Workspace plans.

Some Workspace plans also support co-hosts. Adding a co-host to the same appointment serves a different job from sending each visitor to whichever teammate is free. Google does not check a co-host’s calendar automatically. Add it to the conflict check if your plan and calendar access allow it. Otherwise, check the co-host’s availability separately before offering the time.

What can you take to another calendar or scheduler?

Google Calendar can export calendar events as .ics files from a computer. The export requires the calendar’s Make changes and manage sharing permission, and a work administrator can restrict it. Check the records in the copy before changing the booking page.

Keep the booking page rules and link locations separately. If you import events into Google Calendar, guest and conference information does not come with them. Deleting the old appointment schedule prevents new bookings through it, but previously booked appointments remain. Decide how you’ll handle those with the people who are already booked.